SSB Tips - Group Planning Exercise. - Defence Academy Coimbatore

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Tips - Group Planning Exercise. - Defence Academy Coimbatore

This is the Second Task which a candidate will face under GTO.

Why conducted?
To check candidate's decision making capabilities

 It is a time bound test

In this test you would be given
a)A set of problems , those are to be solved  under time constraints.

b) Making use of available Resources

c) To be discussed and arrive at a workable solution with out sacrificing the main task./ aim.

Step 1: Brief introduction by GTO over a sand/ cloth model.

you will be given  a narrative, which must be read, co-related with the map.

Be attentive: understand and assimilate the problem

Clarify all doubts before you start writing down the solution.

Listen to every minute detail meticulously and keep them in mind.

Step 2: Re read the Narrative given to you.

plan the following:

a) No of problems

b) Time available

c) Resources that are seen and can be safely assumed

d) Distances involved

e) How, who, when, where under what time frame will take action to solve the problem

f) After the task where and when will he RV with the main group?

How to proceed?

Read and co-relate the problem to the map

Look out for hidden  resources, given resources, time and team that will under take the task,

• What are the problems ?
• What is the Priority to solve the problem depending on urgency.
• What are the resources? (Both seen and assumed ie,available in the near vicinity. like telephone, man power,)
• Time required to solve?
• What are other constraints like no telephone is working, your vehicle broke down. Head lights are not working and so on.

Step 3: How to write your plan?

• Decide priorities of problems faced
• time available 
• How to solve?
• (in more than one way,decide which one to follow and how many persons you need to solve that problem.)
• Have a reason , time, distance, resources
• Example. You are on a road with an injured person, you have two options one to take lift and at a short distance you have a petrol pump or garage. Then it is certain that you will get vehicle at garage or pump, but you may or may not get lift. So always select an option which is accessible to you and which ensures you the solution.
• Get a clear idea about how many persons are needed in each problem. then decide sub groups you require
• Allot task- resources- Time and RV after the task.

Step 4:-  write your individual solution on the given sheet of paper.

1. AIM 

2. Problems faced:

According to priority problems are:-

A:-

B:-

C:-

D:-

 

Write what you have (resources) Seen and hidden resources 

 

3. Total Time available:

 less Time for planning and spare time to reach your location to complete the main task. 

Start working back wards.

4. Divide my group in _ sub groups of 3,2,2,3 (according to you)

 

5. Action Plan:

problem priority wise write down solution attending these points for each

Who, what, when, where, how, time- distance and action

 

Always mention distance according to scale given to you.

 map will give you a rough idea of distance and time needed to travel that distance using the particular mode of transport.

 

After you finish this reassemble your group mates and move where you were going prior to the problems.

After the writing part is over the solution is collected. and you will be given 15 mins to discuss and come to a common solution.

 

Step 5:- discussion to reach a common solution. 

u

will be tested 

for

Planning and org

how you persuade others to your decision. 

Presence of mind and listening to others ideas

working out a plan 

priority, path,  transport, time(have a reason )

 And keep in mind what group is deciding for common plan so that if your group nominates you to give final plan. You don’t hesitate and can give it confidently. 

 

Example for group planning exercise

You are a group of 10 students returning to your hostel at doper after a picnic at Rampur your vehicle developed problem and you left it at garage near petrol pump and your group decided to enjoy ferry as your jeep will be repaired by 6pm. You stopped at tea stall and having tea, one of your friends found a rifle and accidently he fired a bullet which injured him in his shoulder. While you were thinking about what to do, a boy came to you to seek your help as his father fell down near wheat fields from his cart and broken his leg. As he finished a man came on cycle to you and informed that miscreant who are hidden in shanty village, and they are going to remove fish plates of train track and also will blast a train going from dholpur to Rampur which leaves at 4:45 and they plan to blow it at 5:30 over the bridge. And villagers are afraid of goons so they are not informing police. just as he finished a woman came to you and asked for help as her cow was stranded in marshy land and it is the only source if her livelihood as it 4pm now, and you need to reach hostel before 7 pm you are also provided that a bus leaves from shampur to dholpur leaves at 5 pm. boats are also available at ferry. No telephone or mobile is working. What you will do in such a situation?

GPE Map

Way to find GPE Solutions

Note that carefully I am suggesting ways to think solution not how to write solution.

 

Step 1 priority setting

1. Person injured with bullet: reason:-he needs immediate assistance as excessive bleeding is dangerous for him.
2. Person with broken leg: – reason as we have enough time for train problem and the farmer can’t go himself anywhere. And he also needs some medical assistance.
3. As train will leave at 4:45 and reach the bridge at 5:30 it is 4:00 now so we can give this problem 3rd priority.
4. Cow stranded in marshy land. As human life is not involved

Step 2 Solution to each problem and assigning it to subgroups

 

Problem 1:- person injured with bullet

• First of all I will stop his blood using cloths now, (think solution in these 7 points)
• Who: 2 of us
• What: take the person to hospital
• When: start 4:15 as it will take some time to plan and take lift.
• Where: to the hospital
• How: we will take lift from passing vehicles.
• Time and distance: it will take near 15 min to cover the distance of 15km and additional 15 min to take him to hospital.
• Action: admitted the person to the hospital and treatment started. and sent a ambulance to pick up the  leg broken person and take him to hospital.

Problem 2: leg broken person

• Who: 2 of us + cycle +son of that person
• What: will go to wheat field and take him out  so that ambulance can pick him up
• When: start at 4:15
• Where: we will move from tea stall to wheat field
• How: using cycle and cart
• Time & distance: to cover 4 km cycle will take near 10 minutes and we will take him out on his cart in near 10 min.
• Action: we will take him to tea stall and wait for ambulance so that he can be taken to hospital and can be treated.

Problem 3: train problem

• Who: 3 of us
• What: 1 will inform shanty village police and 2 will inform railway person at manned railway crossing.
• When: at 4:15
• Where: police station in village and at manned crossing
• How: 1 will take help of villagers to reach police station using villagers motor cycle or cycle. And other two will reach ferry in running and take boat to reach the manned crossing near temple.
• Time & distance: 1 man will use villager’s resources and in 20 minutes he can find the police station .and 2 others will cover 3 km. in 10 min. and then reaming 8 km by boat and it will take 10 minutes as speed of current will also support us.
• Action: informing the concerned person on time will resolve the issue till 4:50 pm.

Problem no. 4: cow in marshy land

• Who: 2 of us + lady + villager who informed us about miscreants
• What: will take the cow out of marshy land
• When: they will start at 4:15
• Where: will move to marshy land
• How: we will collect resources like rope, man power, some some sticks, a wooden plank etc. and using them we will pull the cow out
• Time & distance: it will take us 5 mins to cover 2 kms and then 10 mins to gather resources. And near 30 mins to take cow out.
• Action: we will save the cow with help of villagers. Till 5:00.

After all problems are solved

• All of us will gather at tea stall till 5:20 and catch the bus and reach garage and collect our jeep and return to the hostel before 7:00 pm.

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